A Guide to Hiring an Executive Administrator: Finding Essential Support for Your Company

by | August 11, 2020


In order to run a smooth and successful operation within your company, there are certain roles that are critical to ensure that executives are able to focus on vital matters and lead your business to growth and success. Executive administrators play an important role in providing invaluable support and assistance to individuals in leadership roles within a company.

What Do Executive Admins Do?

The primary role and responsibility of an executive administrator is to support the executive level and senior management team of an organization. An executive administrator or assistant is responsible for a number of tasks needed by executives to keep their business operational and successful within their offices.

The roles and responsibilities of an executive assistant can include but are not limited to:

  • Answering phone calls, emails, messages and relaying vital information to the executive team
  • Management of travel arrangements, meetings, and event preparations
  • Organizing of scheduling, appointments, and calendars for the executive
  • Create documents and reports
  • Provide general clerical and administrative support

What Kinds of Businesses Hire Executive Admins?

Many people correlate executive assistants with large corporations and firms; while executive assistants play vital roles in these companies they are also a valuable resource for many small to mid-level firms and companies.

Any individual in a leadership role within a company can benefit from the hiring of an executive assistant to support them in their day-to-day operations. The reality is that most executive and upper management team members are often overwhelmed with their many responsibilities and an executive assistant can help these individuals maintain order, efficiency, and productivity within their offices and their companies.

Insourcing vs. Outsourcing: How to Know Which is Right For Your Company

In order to decide which path to hiring an executive assistant is right for your company, it is best to consider your expectations and needs for your office.

Pros & Cons of Insourcing Executive Administrative Talent

Hiring an executive assistant in-house can be beneficial to companies that feel they need an individual that is physically present in their offices during business hours. While having an executive assistant in house allows for that individual to establish a stronger relationship and create opportunities for growth within the company there are also some drawbacks to such an arrangement. The cost of hiring an in house executive administrator is significantly higher than when outsourcing this talent in a virtual capacity. For some smaller firms and companies, this is often cost-prohibitive.

Pros & Cons of Outsourcing Executive Administrative Talent

Outsourcing executive assistants allows companies to focus their needs and find talent that can provide support in an efficient and cost-effective manner. Rather than hiring an individual to remain in the office all day, outsourcing allows you to hire an executive assistant only for the time and work needed for your office. This flexibility allows you to adapt to fluctuating work demands and provide a more focused direction and guidance of the tasks needed by a virtual executive administrator.

Virtual assistants are able to complete most clerical and administrative tasks successfully in a remote capacity. This will allow you to delegate work as needed and relieve the burden of completing routine tasks off of your mountain of responsibilities.

Hiring Tips For Insourcing an Executive Admin

If you decide that hiring an executive assistant inhouse is best for your company here are some tips to help you through the process:

  • Research average salaries for executive administrative positions in your area to create a competitive offer and attract the best talent
  • Create a detailed job posting of expectations as well as educational requirements for the position
  • Develop interview question that will help you narrow down your choices and find the best fit
  • Post available positions internally as well as through your website and social media channels

Hiring Tips for Outsourcing an Executive Admin

If you decide outsourcing is a better fit for your company and provides the flexibility you need, these are some tips you can use to begin your search for a virtual assistant:

  • Create a list of tasks or duties that you will need to be completed by the executive administrator
  • Focus on delegating work that will allow you to focus on more relevant matters in your role
  • Utilize an outsourcing agency such as Zirtual to help you find the best-outsourced talent for your company and industry

How Zirtual Can Help You Find the Best Virtual Assistants

When you contact Zirtual to outsource your executive assistant role we will provide you with a highly qualified and trained individual. Our talent is based in the U.S. and college-educated. With our comprehensive training and matching strategy, your outsourced executive administrator will be able to hit the ground running and get to work from the very first day. Our skilled team of professional assistants is here to make your life easier. They will keep your business running flawlessly and successfully by taking on whatever work you need to be done. Contact us for a consultation to discuss how we can help you find the right virtual executive assistant for your organization.